Archive for April, 2014

What Is Videoconferencing, Why Is It Used?

What is video conferencing?

Video conferencing is two-way interactive communication. In today’s world it is delivered using Internet technologies that allow people at different location to come together for a meeting. The video conference can be as simple as a conversation between two people in private offices (point-to-point) or involve several sites (multi-point) with more than one person in large rooms at different sites.

A basic video conference setup has a camera and a microphone. Video from the camera and audio from the microphone is converted into a digital format and transmitted to a receiving location using a coding and decoding device, often referred to as a “codec”.

At the receiving location is another codec device that decodes the receiving digital stream into a form that can be seen and heard on monitors or televisions. At the same time, video and audio from cameras and microphones at the received location is sent back to the original location. This process is practically instantaneous.

What are the benefits of video conferencing?

Video conferencing saves travel time and money. Participants can see and hear all other participants and communicate both verbally and visually, creating a face-to-face experience. PowerPoint and other on screen graphics can be employed to further reinforce the message that is being delivered. People downtime is reduced and productivity gains are achieved by removing the logistics of flight preparations, airport delays, hotel stays, and all the other inconveniences of business travel. In distance education or training, video conferencing provides quality access to students who could not travel to or could afford to relocate to a traditional campus. Video conferences are also used in legal depositions and employee recruitment. People utilizing the video conference service provided by Executive Suites at Lakewood Ranch can connect with other individuals in other parts of the world without having to leave town to do so.

People use video conferencing when:

A live conversation is needed;
Visual information is an important component of the conversation;
The parties of the conversation can’t physically come to the same location;
The expense or time of travel is a consideration.

Executive Suites At Lakewood Ranch provides video conference service to the public utilizing state-of-the-art IP based video conference equipment in a professional room dedicated strictly to providing video conference service.

Four signs it’s time to upgrade your home office to a professional space

Working out of a home office can be convenient (and budget-friendly) when you’re just starting out on a new venture. But as your business grows, a home office can quickly become impractical and even sabotage your success. On the other hand, renting office space – even small, flexible spaces like the ones at Executive Suites at Lakewood Ranch can be a big expense for startups. So how can one find balance? To help you determine whether your business would actually benefit from a professional office space or you’re just overhyping its performance, check out the tips below.

1) You have employees

This is one of the top signals that it’s time to leave your home office – but take careful note: the focus here is on full-time, on-location workers rather than merely a general count of the people that provide services for your business on a remote, freelance and/or consulting basis. While many aspects of running a business can be accomplished in the latter format (which is usually recommended for new ventures) as your business grows, you’ll likely eventually hire people to support you on a daily basis. If sharing a space makes your cooperation more productive, you may see less distractions and better performance in a professional office space, particularly if you have several employees.

2) You have equipment

If your business provides a service, it makes sense to start out with a limited capacity so you can maximize the return on your investment. But when you’re regularly sold out and have to turn away demand, it may be time to expand. This doesn’t mean you should multiply your capacity; you may just want to double it initially, for instance by purchasing an additional machine. If your home office poses space constraints, or you need additional furniture to store records and files, you’ve probably outgrown your home space and should rent a professional office space.

3) You have meetings

Though many meetings can be held in your home office (or even just the local coffee shop), larger meetings with multiple attendees often require professional meeting rooms. When you’re just starting out, these can be rented on an hourly or daily basis – Executive Suites at Lakewood Ranch has three conference rooms of various sizes for your use. But if you’re spending most of your days in these spaces and commuting to them, you may want to look at office space packages that include meeting room time, such as the ones from Executive Suites at Lakewood Ranch. Depending on your situation, these can save you both time and money.

4) You have mail volume

In the early stages, you can maintain a prestigious business identity while working from home with virtual office space plans, such as the ones from Executive Suites at Lakewood Ranch. These plans will either forward your mail or designate an inbox that you can check on your own. Both options are excellent when you receive just a few pieces of mail every week; if you’re processing more than that, and you definitely need a professional address; it may be time to get a real office at your virtual address. This indicator can be tricky, so you may want to evaluate it in conjunction with the other signals mentioned above.

What Is Important In A Meeting Room?

There are many details to consider when looking for meeting rooms for your next business event. You want a venue that will convey the right message and compliment the event’s subject or purpose. The room should have the assets you need to make your meeting successful. Management and staff must be prepared to obtain anything you need to make your event a success.

Executive Suites at Lakewood Ranch has three conference rooms of varying sizes to accommodate your meeting. Each room is professionally decorated and offers wireless Internet access, three-way speaker phones with unlimited domestic long distance at no additional charge, white boards and pull down screens for data presentations. Team members are on hand and prepared to do anything they can to insure the success of your meeting.

Look and Feel – The atmosphere of meeting rooms can have an impact on the meeting itself. A professional image means everything.

The meeting rooms at Executive Suites at Lakewood Ranch are located within a Class-A office building in prestigious Lakewood Ranch.

Surrounding Venues – You should consider what kind of facilities may be necessary to have nearby during your event for your visitors. Will you need catering services to provide lunch during a meeting, or will attendees require a place to eat dinner afterwards? Will people travelling a long way require overnight accommodations? It’s also important to keep in mind the sorts of places you don’t want to meet near.

The meeting rooms at Executive Suites at Lakewood Ranch are located within a five-minute walk of a major hotel and two excellent restaurants. It is less than twenty minutes by cab from the Sarasota- Bradenton International airport and we feature a very well-lit parking lot.

The Best Location – Seeking a convenient location is a good idea, especially if many people are coming a long way to attend your business event. Finding a location that is easily accessible for as many attendees as possible may increase the chances that your event will be a success.

Executive Suites at Lakewood Ranch is located less than two minutes from the University Parkway intersection with I-75 (mile marker 213).