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September 10, 2014

Why Videoconferencing Is For You

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In many different situations a live video conference is much more effective than a phone call or web conference. For example, you may need to visually demo a new product with a sales team that is spread out over many states or even countries. Or maybe you need to troubleshoot an issue with a client which requires sharing information visually. Literally seeing what you are discussing is far more effective and meaningful than other methods short of actually being there. Listed below are the some of the top benefits of video conferencing.

Reduced Travel Costs

The ability to be in several places at once without leaving an office is a proven driver of business productivity. Though face-to-face interactions with your customers, partners and colleagues are always important the huge leaps in quality, availability, and ease-of-use make videoconferencing the next best thing. When you calculate the number of trips taken annually and determine the associated costs (transportation to and from the airport, the cost of plane tickets, meals, time lost in travel, etc.) it is clear why videoconferencing is such an attractive alternative.

Increased Productivity among your Customers and Teams

Today it’s not unusual to have satellite offices across the country, or even the world. Most methods of communication will be limited to phone calls, email, or instant messages. The lack of face-to-face communication can cause misunderstandings within your teams. When video is implemented, participants are more likely to stay alert and focused on what is being discussed. As a result, projects are completed faster, productivity increases, and participants feel more in synch with each other and the message you want to convey.

Improves Communication & Reinforce Relationships

During a videoconference you can see the facial expressions and body language of conference participants, leading to faster and more effective collaboration. You can actually discern how your message is being received. These are both important aspects of communication that are lost with a basic telephone call.

Competitive Advantage

There is no benefit for being second in bringing new products or ideas to market, and video communication creates and maintains competitive advantage for your business. Teams that communicate through video, will share knowledge faster and will be more informed, which reduces the time required to bring a new product or service to market. Support departments using videoconferencing can establish more personal relationships with their customers, which encourages a much deeper loyalty than just speaking on a phone. You can accomplish in less than an hour, what it takes your competition to do in a week via shipping the product for review.

Executive Suites at Lakewood Ranch is your preeminent provider of videoconference service in the Sarasota/Bradenton/Lakewood Ranch area. Be there without the hassles or expense of actually being there. For more information contact us today!

August 21, 2014

Executive Suite Advantages over Commercial Real Estate

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An Executive Suite is a great solution for many business situations. If you answer “Yes” to any of these questions, then you should be considering Executive Suites at Lakewood Ranch. Be sure to call us at 941.373.1400 to discuss how this concept might fit your business situation.

• Does the thought of a long-term real estate commitment turn you off?
• Do you want to avoid paying utility deposits and monthly utility bills, real estate taxes and CAM fees?
• Do you need office space for a small work group of 1 – 5 people for any period of time?
• Do you want to be fully operational in only one day rather than months?
• Do you want somebody else to worry about administrative support and office management leaving you free to run your business?
• Are you currently working from home and looking for a professional environment to hold business meetings and/or have access to a support team when you need them?
• Are you an attorney, CPA, Financial Planner or business consultant considering branching off on your own?
• Do you need a flexible lease term that allows your business to expand?
• Do you need the ability to change location at short notice?

Executive Suites at Lakewood Ranch leases individual or multiple offices and provides the support and technology you need in today’s competitive business environment. We run the office so you are free to run your business.

The best way to fully understand the concept is to call 941.373.1400, discuss your business needs with our on-site manager and arrange for your personal tour of our outstanding facility.

August 6, 2014

Virtual Office: What are the benefits?

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A virtual office offers all the advantages of an office address and office communications and technology without requiring the business owner to set up a physical office. A virtual office can provide phone, email and other amenities needed to run a successful business.

Here are some of the advantages of A Virtual Office:
• Professional business address – Organizations can have addresses at professional buildings without actually having to rent office space there. The service provider forwards all mail sent to this address to the client or handles it per the client’s instructions. Compared to simply having a PO Box address, the business address at prestigious buildings allows the company to maintain a professional image at relatively low prices
• Reception services – A reception service greets any visitors to the business and then manages that contact per the client’s instructions. Additionally they can receive and sign for any parcels or overnights received on behalf of the client.
• Communication services – The virtual office service can provide live phone receptionists, fax services, answering services, voice mail and other communications options.
• Meeting rooms – A virtual office service providers offer rental meeting rooms and conference rooms to clients that are available on-demand. This meeting space is available at the same building as their professional business address.
• Office space – The virtual office service can offer temporary office or work space to clients.
• Amenities – The virtual office service may also offer amenities like video conferencing, lounges, kitchens, break rooms, broadband Internet connectivity, wireless Internet connectivity and parking facilities.
• Low start-up costs – The virtual office space offers savings as compared to starting up an actual office since customers share costs for most of the services and infrastructure.
• Immediacy – Most (if not all) virtual office services can be set up on the same day that they are needed.

In conclusion a virtual office creates an opportunity for clients to conduct business in a professional manner with their clients and prospects and develop a great impression while networking.

Executive Suites at Lakewood Ranch offers a complete line of virtual office services. Our standard service products can be tailored to meet your unique preferences and needs. Contact us today to learn more and be in business tomorrow!

June 25, 2014

You Can Never Have Too Many Amenities

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One of the many advantages that come with an executive office suite are all of the amenities that are included in your lease that make your business life easier and more productive. Many, if not all, of these services are included at no extra charge.
They include:

On-site Office Manager. The Office Manager is on-site Monday-Friday to manage the facility and insure that the services you count on are always available to you. They are also there to help you set up the plan that’s right for you or to answer any questions you may have.

Upscale Décor. The modern decor is upscale and professional which greatly aids in the perception your visitors and guests have of you and your business.

Convenient Location. You don’t want your clients, prospects and visitors to have to spend an inordinate amount of time searching for your place of business. Quick, convenient access with plenty of available (hopefully free) and well-lit is a must.

A plus is if the center is located in close proximity to hotels, restaurants and shops.

Security. The user-friendly security system allows for 24/7 access to your office plus a safe working environment.

State-of-the-art Conference Facilities. Available by reservation and equipped with appointment and offers all of the assets you need to conduct a successful meeting. Such assets include Wi-Fi access, 3-way conference speaker phones, white boards, liquid refreshments and presentation equipment.

Concierge Services. The concierge attendant is available to assist you with meeting and catering planning, dinner reservations and any other professional needs that may arise.

State-of-the-art Answering System. The phone system provides a personalized telephone answering service plus 24-hour voice mail and message retrieval. Added value is obtained if the voice mail message is carbon copied as a wav file and emailed to you.

High Speed Internet. High-speed access provides always-on Internet.

Copy/ Facsimile. For your convenience, a copier and facsimile machine are available for your use. This saves you from having to commit to a long-term rental and/or service agreement.

Mail Service. Along with a prestigious business address, you should receive a private mailbox for your incoming mail.

Utilities, Janitorial, Maintenance Services. Your lease should include all of these which ensure a professional, functional working environment.

A La Carte Services. You should be able to access a wide variety of professional business services to support you in running your business. This saves you from having to employ an executive assistant or or administrative staff. Typical services include:
• Research/respond to RFP’s
• Production jobs
• Evening meeting services
• Information Management
• Website services
• Creative services
• Invoicing
• Professional administrative services
• Witness services
• Scanning service
• Printing services (color, black and white)
• Facsimile service
• Express shipping, postage and private courier services

You will find all of these amenities, and more, at Executive Suites at Lakewood Ranch. To learn more call us at 941.373.1400.

May 2, 2014

Is A Virtual Office Space Right For You?

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Many working individuals do not need to be in a professional office space every single working day of the week. They may prefer to work from home or are immersed in the wheels/smart phone/hot desk world of the nomadic worker. Yet even these individuals may find that Virtual Office service has many benefits to offer them.

For anyone who wants to protect a home address, provide the appearance of professionalism over a home-office or a wireless hot spot or wish to have someone answer their phone for them (while not having to pay for a full-time staff member to do so), then a virtual office is the perfect solution.

For some, increasing lease rates and maintenance costs, coupled with lengthy lease terms, make physical offices less affordable. Virtual office space is a great alternative for maintaining a professional appearance with the flexibility of working from a remote location. Here are a few reasons that virtual offices may work for you:

Virtual office space provides you with a physical address where you can receive mail and have packages delivered without worrying about delivery to a PO Box or sacrificing the privacy of releasing your home address. And you don’t waste your valuable time waiting around for a delivery that requires a signature.

Conference room booking means no more meetings at public locations such as the library or Starbucks. Work from anywhere and still have the option of meeting your clients and prospects in a  professional executive conference room. Many Virtual Office services include video conference capability as well. This lets you meet anyone, anywhere in the world, with no travel time and at immensely reduced expense.

Get the appearance of an additional physical location anywhere in the U.S. for a fraction of the cost of a full service physical location. Create branch office opportunities with ease and minimal cost.

Virtual offices provide small businesses with all of the above, and more, at low monthly rates. Service plans can often be tailored to meet your unique needs providing you with total flexibility. Varying term lengths are available as well.

Executive Suites at Lakewood Ranch is your one-stop destination for virtual office services. We also provide executive suites and support services should you need them. We support you and the growth of your organization, both literally and virtually. Contact us to find out more.